The Finance Supervisor is responsible for the day-to-day operations of both Accounts Payable (AP) and Accounts Receivable (AR), ensuring that financial transactions are processed accurately, efficiently, and in compliance with hotel policies.

Key Responsibilities:

Accounts Payable (AP):

• Supervise and manage the AP function to ensure timely and accurate processing of supplier invoices, ensuring proper approval and coding.
• Review and reconcile supplier statements, investigate discrepancies, and resolve issues with vendors.
• Oversee the preparation and processing of payments to vendors, including electronic payments and cheques.
• Ensure that all AP transactions are recorded in the accounting system and reflect the accurate amounts and payment schedules.
• Collaborate with other departments to resolve invoice-related issues and improve payment processes.
• Maintain accurate records of all AP transactions and ensure adherence to internal controls and policies.
• Assist with the reconciliation of AP accounts.

Accounts Receivable (AR):

• Work with our off-based AR team to ensure the accurate and timely billing of clients and guests.
• Monitor and follow up on outstanding receivables, maintaining close communication with customers and internal departments to resolve any billing issues.
• Prepare and review AR aging reports to identify overdue accounts and ensure appropriate actions are taken.
• Collaborate with the Sales and Reservations teams to address customer payment issues and inquiries.
• Assist with the reconciliation of AR accounts and ensure that all payments are accurately reflected in the financial records.

General Responsibilities:

• Assist with month-end and year-end closing processes related to AP and AR.
• Provide guidance and support to the finance and hotel teams, offering training where necessary to improve skills and efficiency.
• Collaborate with the Finance Management team to streamline processes and implement best practices in accounts payable and receivable.
• Handle ad-hoc financial tasks or special projects as assigned by Finance management.

Requirements:

• Minimum of 2 years of experience in Accounts Payable and Accounts Receivable functions, preferably within the hospitality industry.
• Familiarity with accounting and purchasing software (experience with hotel property management systems and accounting software like Opera is a plus).
• Excellent organizational skills with the ability to manage multiple tasks and meet deadlines.
• Strong attention to detail and accuracy.

What we offer:

Join the Hyatt Regency Aruba Family. You will enjoy our amazing benefits such as 12 Complimentary nights at Hyatt Hotels, Educational Assistance program, attractive Vacation savings plan, and much more!